When I Work charges per user with no free plan. Cloxbi charges by team size — flat price, every feature included, no per-user math.
When I Work looks affordable at first. Per-user pricing adds up fast — and there's no free plan to try before you buy.
From $29/mo for up to 30 users
One price covers your whole team — not per user, not per location. Snap a photo of your existing schedule and we build it. Clone a week. Approve PTO. Ask Cloxbi™ to fill a gap in plain English.
From $2.50/user/mo (single location) to $5/user/mo (multi-location)
When I Work has no free plan and charges per user. A 30-person multi-location team pays $150/mo. For the same team, Cloxbi Growth covers up to 75 users for $49/mo flat — with AI scheduling and snap-to-schedule included.
One charges by team size. One charges per user — and it adds up.
Every Cloxbi feature is on every plan. When I Work has one tier — but it's missing key tools.
| Feature | Cloxbi | When I Work |
|---|---|---|
| Shift scheduling | ✓ All plans | ✓ |
| Mobile apps (iOS & Android) | ✓ | ✓ |
| Team messaging | ✓ All plans | ✓ |
| PTO / time-off management | ✓ All plans | ✓ |
| AI scheduling assistant | ✓ All plans — Ask Cloxbi™ | ✗ Not available |
| First-party hosted MCP | ✓ All plans — app.cloxbi.com/mcp | ✗ Not advertised |
| Claude Coworker / Claude Desktop | ✓ HTTP MCP — all plans | ✗ Not advertised |
| ChatGPT MCP connector | ✓ Custom connector — all plans | ✗ Not advertised |
| Photo / snap-to-schedule import | ✓ All plans | ✗ Not available |
| Clone previous week | ✓ All plans | ✓ |
| Employee preferences & availability | ✓ All plans | ✓ |
| Time clock / time tracking | ◐ Focus on scheduling | Add-on |
| Multi-location support | ✓ Same plan price | ✓ $5/user/mo |
| Free plan | ✓ Up to 10 users, unlimited locations | ✗ No free plan |
| 14-day free trial | ✓ No credit card | ✓ |
AI / MCP note: When I Work does not advertise MCP support or Claude/ChatGPT integration. Cloxbi publishes a first-party hosted MCP on all plans.
✓ Included · ◐ Partial or add-on · ✗ Not available
We're not the right fit for everyone. Here's when each makes sense.
14-day free trial. No credit card. Every feature unlocked from day one — snap a photo of your bulletin board and you're live in minutes.
Free forever for teams up to 10. Paid plans from $29/mo.
You might also be comparing:
View all scheduling software comparisons →